Master of organization and maximizer of time and tasks – I can’t get enough of it! Most frustrating to me has been the quest to find a daily organizer that meets my needs. Clearly, a womanpreneur like myself has not been the mastermind behind systems like the Franklin Covey planners.
Throughout the past 5 years of juggling all the hats I wear as a business owner, mother, wife, community member, friend, etc. I have had many trials and errors with other peoples organizational tools. No offense to their creators… but I have branched out on my own!
In addition to keeping an 8.5 x 11 yearly calendar with me at all times, I am quite smitten with the system that I have devised for my daily world. It incorporates some of my favorite things: prioritization of the frogs I need to eat, sharpies and my absolute favorite notebooks created by Jordi Labanda. See below and let me tell you more…
I am a visual person through and through and I see each day as a map. That map needs to be flexible enough to allow me to wear my other hats at times (like don’t forget to take the pork roast out of the freezer!) and systematic enough to organize and prioritize the following:
1. My top 6 WIGS: Wildly Important Goals of the day (The frogs I need to eat first)
2. My PIGS (Pretty Important Goals – things that I should try to get done)
3. My commitments of time (meetings and appointments)
4. Commitments I have made to myself (like tracking my WW points!)
By laying out my world in this format (it’s my ritual, every Sunday night…) it offers many benefits:
1. If my day is filled with appointments and meetings, CLEARLY, my WIGS need to reflect what I can honestly get done amidst all the time commitments of the day
2. If my WIGS are greater than the time I have available for the day, appointments need to be rescheduled – something has to give (for me that is usually sleep…)
3. It creates a snapshot of the day (my always needed visual aid)
4. It is a one-stop-shop of all the hats I juggle and it allows me to mentally prepare for the switch from CEO of the office to CEO of the household at the end of my work day
5. It creates a delineation between things that have to do with work, myself and home but does not force me to only be in one mode – because I never am!
I know what you are thinking – writing out the template for each day is for the birds, and somedays I would agree. But for me, it helps reinforce the work that needs to be done in order to celebrate a well lived day AND (drum roll please…) it allows me to feed my addiction to cute colored sharpies and super fun notebooks.
I buy sharpies individually at Staples (everyone got sick of taking my leftovers – check out my business partner’s blog post http://workinginawomansworld.wordpress.com/2008/09/10/sharpies) and I get to use the Jordi Labanda notebooks I can’t pass up at Target.